How to Invoice Brands as a Creator
Professional invoicing is the difference between getting paid on time and chasing payments for months. Draft yours below, then copy it into an email.
Draft your invoice
Fill in the fields and copy a clean, complete invoice you can paste into an email or document. Nothing is uploaded — this runs entirely in your browser.
INVOICE INV-001 Date: October 23, 2026 From: [Your name or business name] To: [Brand name — accounts payable] Deliverables [e.g. 2x Instagram Reels (30s) + 3x Stories — Spring Launch] Total due: [amount] Payment terms: Net 30 Thank you — please reply to this email to confirm receipt.
What to Include in Your Invoice
Invoice Number
Use a sequential system (INV-001, INV-002) for easy tracking and tax filing.
Your Business Details
Legal name, address, email. Use your business name if you have an LLC.
Brand/Client Details
Company name, billing contact, and email for accounts payable.
Deliverables Description
Be specific: "2x Instagram Reels (30s each) + 3x Instagram Stories — Campaign: Spring Launch"
Rate & Total Amount
Break down by deliverable if possible. Include any usage rights fees separately.
Payment Terms
Specify due date (Net 15 or Net 30), accepted payment methods, and late fee policy.
How Collabed Helps You Get Paid
Collabed tracks every brand deal from pitch to payment, so nothing slips through the cracks:
- Payment Status Tracking: See at a glance which deals are unpaid, invoiced, or paid.
- Compensation Records: Every deal stores the agreed rate, making invoice creation easy.
- Pay-by Dates: Add the date a brand should pay by, and the Payments page flags it once it has passed. Mark deals invoiced or paid as the money moves.
- Earnings Dashboard: See your total earnings, pending payments, and revenue trends over time.
Frequently asked questions
Do I need to invoice brands for brand deals?
Yes. Most paid brand deals require an invoice for the brand to process payment. Professional invoices help you get paid on time and create paper trails for tax purposes. Always send an invoice within 48 hours of delivering your content.
What should a creator invoice include?
Your invoice should include: your legal name or business name, contact information, invoice number, date, brand/company name, description of deliverables completed, agreed rate, payment terms (Net 15, Net 30), and payment method (bank transfer, PayPal, etc.).
When should I send my invoice?
Send your invoice as soon as deliverables are approved and submitted. Some creators invoice 50% upfront and 50% on delivery. For first-time brand partnerships, requesting a deposit protects you from non-payment.
How do I follow up on unpaid invoices?
Send a polite reminder 3 days before the due date, another on the due date, and a firm follow-up 7 days after. Keep records of all communication. If a brand consistently delays payment, consider requiring upfront payment for future deals.
Stop chasing payments
Turn a finished deal into an invoice in one click and see which brands still owe you. Free to start, no card.